Privacy Policy for Inshes Bookkeeping
Last updated: December 26th 2025
Inshes Bookkeeping is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, and protect personal information when you visit our website or contact us.
1. Who We Are
Inshes Bookkeeping
Highland-based bookkeeping and accounts services for micro-companies and sole traders.
For data protection purposes, Inshes Bookkeeping is the data controller.
If you have any questions about this policy, please contact: hello@inshesbookkeeping.co.uk
2. Information We Collect
We may collect and process the following personal information:
- Name
- Email address
- Phone number
- Business name
- Any information you choose to provide via contact forms or email
We do not collect sensitive personal data through this website.
3. How We Use Your Information
We use your personal data to:
- Respond to enquiries and consultation requests
- Communicate with you about our services
- Provide bookkeeping and accounting services (where engaged)
- Meet legal, regulatory, and professional obligations
We will only use your data where we have a lawful basis to do so.
4. Lawful Basis for Processing
We process personal data under one or more of the following lawful bases:
- Consent – where you have contacted us directly
- Contract – where data is needed to provide agreed services
- Legal obligation – including Anti-Money Laundering requirements
- Legitimate interests – to run and manage our business responsibly
5. Data Sharing
We do not sell or trade your personal data.
Your data may be shared only where necessary with:
- HM Revenue & Customs (HMRC)
- Professional or regulatory bodies
- Software providers such as Xero
- Other third parties where legally required
All third parties are required to handle your data securely and lawfully.
6. Data Retention
We retain personal data only for as long as necessary:
- Enquiry data: retained for a reasonable period
- Client data: retained in line with legal and regulatory requirements
When no longer required, data is securely deleted.
7. Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.
8. Your Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
To exercise your rights, please contact us using the details above.
9. Cookies
This website may use basic cookies to ensure it functions properly.
We do not use cookies for advertising or tracking purposes.
(If you later add analytics or marketing cookies, this section should be updated.)
10. Complaints
If you have concerns about how your data is handled, please contact us first so we can resolve the issue.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
11. Changes to This Policy
This Privacy Policy may be updated from time to time. Any changes will be posted on this page.